Who can do this:
Coordinators and Co-Coordinators with permission to edit the transaction.
The Receipt of Funds section identifies where a Flow’s funds originate and, when applicable, which organization will clear or control them before disbursement.
If the transaction contains multiple Flows, configure the receipt of funds separately within each Flow.
Before you begin
Confirm:
Which organizations will provide funds
How much each sender will provide
Whether the funds will pass through a trustee, paying agent, or other clearer
The transaction method associated with each movement of funds
The purpose or source of each amount
Add a sender
Open the closing or transaction from My Transactions.
Open the Flow you want to configure.
Locate Receipt of Funds.
Select Add Sender.
Search for and select the participating organization.
Select the appropriate participant type.
Enter the amount the sender will provide.
Select the applicable transaction method.
Enter any required purpose, description, or reference information.
Save the sender.
If the organization is not available, add it to your contacts and then return to the transaction.
Add a clearer when required
A clearer is used when funds pass through an intermediary before reaching one or more receivers.
In Receipt of Funds, select Add Clearer.
Search for and select the clearing organization.
Select the appropriate participant type.
Enter the amount being cleared and its purpose.
Under the funding-source field, select the sender from which the clearer will receive funds.
Select the applicable transaction method.
Save the clearer.
Repeat these steps when the transaction has multiple senders or clearers.
Add individual contacts
After adding each organization:
Open its participant record.
Add an individual contact who will act for the organization.
Confirm the person’s individual work email address.
Invite the contact when you are ready for them to join.
Review the receipt structure
Before configuring the Flow’s disbursements, confirm that:
Each sender is associated with the correct amount.
Each clearer is connected to the correct sender.
Transaction methods and reference information are accurate.
The Flow reflects how funds will actually move outside Basefund.
Basefund documents and secures the transaction workflow but does not hold, custody, or transmit the funds.
What happens next
Once the incoming side is complete, set up the receivers in the same Flow’s Disbursement of Funds section and connect each disbursement to its appropriate funding source.